Printers are one of the most common sources of frustration I see when helping clients. Many people assume that Wi-Fi printing is the “modern” and easiest option — but in reality, that’s often not the case.
In many situations, using a simple printer cable to connect your computer directly to your printer can make the setup process much faster, more reliable, and far less stressful.
That said, cable connections do have limitations, so it’s important to understand when they’re helpful — and when Wi-Fi still makes sense.
Why Wi-Fi printers can be tricky
Wi-Fi printing sounds simple in theory, but it relies on many things working correctly at the same time:
- Your home Wi-Fi network must be stable
- The printer must be connected to the same Wi-Fi network as your computer
- The Wi-Fi password must be entered correctly (often on a tiny printer screen)
- The printer’s software and drivers must install properly
- Firewalls or security settings must not block communication
If any one of these steps fails, the printer may appear “offline”, disappear entirely, or refuse to print.
This is especially common when:
- A new router has been installed
- The Wi-Fi password has changed
- The printer hasn’t been used for a long time
- The printer was set up by someone else originally
Why a printer cable makes things easier
A printer cable (usually a USB cable) removes most of that complexity.
When you connect a printer directly to a computer with a cable:
- There’s no Wi-Fi setup required
- The computer can usually detect the printer automatically
- Drivers often install themselves
- There’s no need to enter passwords on the printer
- The connection is immediate and stable
In many cases, simply plugging in the cable and turning the printer on is enough to get printing working.
For troubleshooting, a cable connection is often the fastest way to confirm the printer itself is working properly.
When a cable connection is the best choice
Using a printer cable is often ideal when:
- You only print from one computer
- The printer sits close to the computer
- You don’t need to print from phones or tablets
- You want the simplest possible setup
- You’ve had repeated Wi-Fi printing issues
For seniors or anyone who just wants the printer to “work without fuss”, a cable connection is often the least stressful option.
The limitations of using a printer cable
While cable connections are simpler, they do come with some downsides.
1. One computer at a time
A printer connected by cable usually works with only one computer. Other devices won’t see it unless special sharing is set up.
2. Physical distance matters
The printer must be close enough for the cable to reach. This can limit where the printer is placed in the home.
3. No phone or tablet printing (usually)
If you want to print directly from:
- Smartphones
- iPads or tablets
- Other family members’ devices
Wi-Fi printing is usually required.
4. Less flexibility long-term
If you later decide you want wireless printing, the printer will need to be set up on Wi-Fi anyway.
A very useful compromise: cable first, Wi-Fi later
One of the best approaches — and one I use often — is this:
- Connect the printer with a cable first
- Make sure printing works reliably
- Then, if needed, use that stable connection to help set up Wi-Fi printing later
This avoids trying to troubleshoot Wi-Fi issues and printer issues at the same time.
My recommendation
If you:
- Want the easiest setup
- Only use one computer
- Are tired of printers going “offline”
- Just want something that works
👉 Start with a printer cable.
If later you decide you want wireless printing, that can always be added — but it’s much easier once the printer is already working properly.
Need help setting it up?
At Senior Tech Assist, I regularly help clients:
- Connect printers using cables or Wi-Fi
- Decide which setup makes the most sense for their home
- Fix printers that show as “offline”
- Simplify printing for everyday use
If your printer is causing frustration, feel free to reach out. Sometimes the simplest solution is the best one.
I started this service after seeing how many older Australians struggle with technology — not because they can’t learn it, but because no one takes the time to explain it properly. With more than 20 years’ experience in digital technology and online training, I wanted to create something patient, local, and genuinely helpful.
